Executive Assistant (Contract)

Dynamic Office Supervisor & Executive Assistant Supporting C-Suite Leadership

This Jobot Consulting Job is hosted by: Emily Klopfenstein
Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume.
Salary: $30 - $35 per hour

A bit about us:

Our client is a leading organization in urban mobility and real estate solutions, focused on delivering seamless, technology-driven experiences in high-demand city environments. By combining prime locations with forward-thinking systems and a people-first approach, our client continuously redefines operational excellence. Their culture is rooted in innovation, collaboration, and a commitment to building smarter, more sustainable infrastructure for the future.

Why join us?

• Be a trusted partner to executive leadership, directly impacting strategic operations
• Gain exposure to executive decision-making, board operations, and legal processes
• Collaborate with a forward-thinking team that values innovation and continuous improvement
• Thrive in a culture that encourages ownership, initiative, and professional growth
• Contribute to a modern, technology-driven workplace shaping the future of urban infrastructure

Job Details

We are seeking a highly organized, proactive, and professional Office Supervisor / Executive Assistant to the CEO / Legal Assistant to support the CEO and senior leadership team. This role ensures the smooth day-to-day operation of the office while providing high-level administrative support and light legal assistance to internal counsel. The ideal candidate brings strong interpersonal skills, sound business judgment, and the ability to anticipate needs in a fast-paced environment, while partnering closely with the Administrative Assistant to keep operations running seamlessly.

Key Responsibilities:
Office Operations & Supervision

• Oversee daily office operations to ensure a professional, well-functioning environment
• Partner closely with the Administrative Assistant to coordinate priorities and ensure coverage
• Manage office supplies, inventory, and vendor relationships
• Coordinate department lunches, company events, and internal meetings
• Partner with facilities/vendors on maintenance and office needs

Executive & Administrative Support

• Provide direct administrative support to the CEO, including calendar management, meeting coordination, and communications
• Assist General Counsel, CIO/CFO and other senior leaders as needed
• Prepare materials, agendas, and logistics for executive and board meetings
• Coordinate board meetings, including catering, room setup, and materials distribution

Legal Support (Administrative)

• Provide administrative support to internal counsel, including document formatting, organization, and file management
• Maintain and organize contracts and legal records with a high level of confidentiality, utilizing LinkSquares to manage contract workflows and track key terms, deadlines, and document status
• Coordinate document execution (e.g., DocuSign) and maintain records
• Support internal coordination on routine legal-related requests

Culture & Coordination

• Foster a positive office environment
• Support cross-functional communication and coordination
• Anticipate needs and proactively solve problems

Qualifications:

• 3–5+ years of experience in an executive assistant, office manager, or similar role
• Strong organizational and multitasking skills with exceptional attention to detail
• Excellent interpersonal and communication skills
• Demonstrated business acumen and professionalism with senior leadership
• Ability to handle sensitive and confidential information with discretion
• Experience supporting legal or compliance functions is a plus
• Proactive, resourceful, and solution-oriented mindset

Interested in hearing more? Easy Apply now by clicking the "Apply" button.

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